Background

Users experience challenges managing XFDF files when environment and workflow rules are applied at the folder level. While this works for a small number of folders, it becomes difficult to scale when projects contain hundreds or thousands of folders. XFDF files become scattered, increasing maintenance effort and the risk of inconsistent configurations.

Proposed Solution

Introduce a centralized XFDF management approach by allowing XFDF files to be stored in a single, project‑level folder. Workflows and environments can reference XFDF files from this centralized location instead of requiring configuration at each folder.

The solution should remain flexible, allowing users to easily create and manage XFDF files without unnecessary restrictions.

Impact

Centralizing XFDF management improves scalability, reduces administrative overhead, and ensures consistency across large projects. Updates can be made in one place and applied broadly, simplifying maintenance and troubleshooting. This enables teams to manage complex folder structures more efficiently while maintaining flexibility and control.