In a centralized data environment (CDE), such as ProjectWise, where all project documentation is stored and managed, it is essential for the file path of a document to be automatically included in the cover letter when the document is sent. This feature reinforces the concept of centralization, ensuring that stakeholders can easily locate the document within the CDE, maintaining transparency and proper document control.
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Practical use of functionality?
By including the file path in the cover letter, recipients can instantly access the document’s exact location within the CDE, rather than treating the file as a standalone attachment. This ensures that all project participants work from the same shared environment, allowing for streamlined collaboration and preventing the duplication or decentralization of project data. |
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What is the impact of not doing this?
If this feature is not implemented, recipients are likely to download the document to their local repositories, bypassing the centralized nature of the CDE. This action undermines the purpose of a unified data environment, resulting in fragmented project information, loss of document version control, and reduced collaboration efficiency among stakeholders. Ultimately, this erodes the value of a CDE by reverting to isolated, email-based document sharing. |
You could update your cover letter template to have this value. Firstly you would need to setup a document attribute in ProjectWise Design Integration that holds the file path information. Then add this attribute to PWDM document attribute view. Modify your cover letter template and you'll have the value there.