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Status Future consideration
Created by Guest
Created on Oct 1, 2024

One PWProject for Internal and External parties

Currently, internal and external are using separate PW Projects for DM. We have to add external parties through "add external organization feature" and that basically creates a separate PW project for the external parties.

As of today, If we put both internal and external in a single PW Project, it will have confidentiality issue as the mail packages are available for all project members automatically as long as it's not confidential. We don't want that too.

To reach this objective, we may need an option to classify project users based on their organization in DM under the same PW Project, we could segregate users to their respective organization. Since there is organization specific classification, further permissions structure can be developed to manage organization specific permissions within the same PW Project. This also provide minor improvement on the serial number as the classification can allow unique organization prefix to be applied on the mail packages.

Practical use of functionality?
  • Project Owner get to control the formats of the delivery for external parties including transmittal purposes, type of mails available in the projects. and other relevant project level setting.

  • Updates made on the DM setting will be immediate available to all users

  • Project Owner has option to provide licenses to external parties within the PW Project (no complexity on licensing part)

  • Confidentiality of the mail packages can be governed through organizations within same PW Project



What is the impact of not doing this?
  • Risk of having duplicated PW Projects when the link was sent to multiple individuals in the same organization. This may lead to confusion if users are not aware of the procedures

  • Updates are not immediately available, primary contact of the external organization must manually trigger "copy setting from external project" to have latest update in DM

  • There is no clarity who is paying licenses for external parties.