Efficiency in Communication

Instead of selecting individual users one by one, users can select a predefined group or access list (e.g., “Design Team” Document Controllers or “Contractor Reviewers”) to send transmittals.

Consistency and Accuracy

• Ensures the correct recipients are always included, reducing the risk of missing someone important.

• Groups can be maintained centrally, ensuring alignment with organizational roles and responsibilities.

Scalability

• Supports large-scale projects where teams change frequently. Updating a group once reflects across all future transmittals.

• Useful for organizations with rotating teams or external collaborators.

Audit and Compliance

• Easier to track who received what, especially when groups are tied to roles or responsibilities.

• Improves traceability and accountability in document control processes.

Manual Errors and Omissions

• Increased risk of forgetting to include key recipients, leading to delays or compliance issues.

Reduced Productivity

• Time-consuming to manually select users for each transmittal, especially in high-volume environments.

Inconsistent Communication

• Different users may send transmittals to different sets of recipients, leading to confusion and misalignment.

Higher Administrative Overhead

• More effort required to manage recipient lists, especially when team structures change.

Limited Flexibility

• Harder to adapt to organizational changes or project-specific needs without group-based controls.